Flexible working arrangement becomes a trend and easily to attract startups, self-employed professionals and freelancers to share office due to the flexible rental terms, comprehensive facilities and cost efficiency. However, this operational model leads to challenges of protecting property security and people flow control. Smart management system which balancing the security, efficiency and user experience while operating share office.
Smart Access Controls With QR Code
To achieve efficient and secure people flow management, installing Smart Access authenticated with QR Code at entrances, conference rooms and dedicated workspaces is important in addressing these challenges. Users can access the share office anytime once they received the designated QR code, which supports 24/7 operation and needs of flexible working hours. Moreover, QR code can integrate with Automatic Sliding Door, this simple design can blend seamlessly into environment and open the door after authentication, providing a contactless and fluid access experience. Besides, administrator able to monitor access records and modify personnel access right through Attendance Management Platform. For example, issuing time-limited QR code allows cleaner or maintenance technicians to access in designated areas, which enhances both safety and operational efficiency of share office.
CCTV System Breaks the Limitation of Security Guards
In share office with minimal on-site staffing, CCTV System plays a critical role in security. CCTV are typically installed at entrances, conference rooms, corridors, pantries, IT server rooms and storage areas to ensure the comprehensive protection. Through Deep Learning function, CCTV enables analysis of suspicious activities including lost items, object movement and loitering near entrances or sensitive areas which system will send notifications immediately and trigger alerts once detected suspicious activities for protecting assets and sensitive data. Additionally, CCTV analyzes user movement throughout AI technology, administrator get the data of area vacancy situation, traffic flow in printing area and obstacles in pathways. These data insights facilitate future improvements in seating arrangements and facility layouts, ensuring every space is utilized more effectively. All footage is stored and managed in Cloud Platform, with 24/7 continuous recording and uploading. Administrator is able to remote monitor real-time conditions of share office, review history and even oversee multiple locations simultaneously. If theft, fire or equipment damage occurs, administrator can retrieve footage from the Cloud Platform with intact data records.
Building the IT Net
Beside those security systems, IT Services is the core of enhancing value and safety of share office. IT Cabling fulfills intensive needs for a stable and high-speed internet environment of share office, while ensuring security systems integrate with Cloud Platform for centralized management. Administrator enables monitoring all systems status, synchronizing data, reviewing reports and receiving abnormal notification through applications or management interface. These cloud-based management functions allow administrator to gain full visibility into the office conditions and streamline workspace operations. Moreover, IT Services also provides Enterprise-grade Firewalls and Virtual Private Networks (VPN) for protecting shared internet security. It prevents hacking, protecting users’ business communication and data transfer, safeguards user data and security systems from theft or device infections, to build up robust digital barriers for creating a reliable shared workspace.
Fully Upgrade Smart Office Experiences
While building up security systems, share office enhances service value and operation efficiency by adopting advanced technological equipment, instead of providing the workspace. For users, which enable to work effectively, administrator provide the comprehensive facilities featuring AV Solution and Laptop, including conference room equipped with AV Solution integrates wireless projection, 4K video, microphone and control panel. It also features AI-powered image processing and Voice-based Tracking technologies, to solve voice blurring or overlapping, while switch capture automatically based on voice location and focus on the speaker, enhances the meeting experience. Besides, AV Solution can also apply at Public Lounge Area or Multimedia Room, creating a “Plug and Play” environment.
Share office used to display information such as workspace rules, important notices and WiFi password at prominent positions of common areas, ensuring users can notice necessary details easily. By using Cloud-monitored LED displays to manage each display, real-time releases or updates content, this ensures information is delivered promptly while reducing the workload of administrator.
Although share office emphasizes office convenience self-service, the situation of users requesting help may occur. Thus, Intelligent Robot can serve as front desk assistants, to handle basic inquiries, greeting and display information for reduced workload during non-business hours or staffing shortages. Additionally, Intelligent Robot features Autonomous Navigation Planning function, which can guide users to designated locations after self check-in or deliver documents to users once receiving printing requests.
If you are interested in above products and services, please contact us via email at enquiry@ensecsolutions.com or call (852) 2343 6884 for more product details.